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The Importance of an Email Signature

I receive a lot of email from a wide range of business people and I’ve noticed that many people do not include an email signature when sending or replying to emails.

With so many people communicating via email it is incredibly important to include an email signature because first, second and third impressions count. Your email signature should reflect your business branding and include your contact details – this can differentiate you from someone else who might be pitching for the same work.

You can also take full advantage of your email signature space by sharing a special promotion or a useful give-away. If you include such a promotion or give-away, I recommend you change the offer every month or so.

Here is what should be included in your email signature:

– your full name
– company name
– contact number(s)
– link to your website or company address

You could include social media links, disclaimer or eco-friendly message.

If you’d like to add a feature in your email signature, here are some ideas:

– an interview about your company
– an upcoming event you will be leading or speaking at
– a blog post that you think could be useful
– a special offer or promotion
– a link to sign up for your newsletter

Here’s an example of an email signature:
Take care,

Bauhinia Solutions
Supporting you with your everyday administration needs.

For tips, how-to’s and system reviews, visit our blog – www.bauhiniasolutions.com/blog

T: +852 6380 1248
S: bauhinia.solutions


Whether you have one or two people in your team or work for a large corporate organisation, I encourage you to brand your signature to ensure everyone is consistent with their signature and message.

Bauhinia Solutions Flower

There are many ways we can assist you with your business administration or marketing needs. Feel free to schedule a call with Nicole and explore how we can support you.

Written by: Nicole Graham


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Established in 2007, Bauhinia Solutions is a boutique virtual business support agency with a team of dedicated and experienced business specialists, administrators, and virtual assistants.